Brandy Haiman, Licensed Clinical Social Worker
Florida License SW4736
Coastal Counseling Corner, LLC
Effective Date: September 18, 2026
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
Your privacy is important. This Notice explains how protected health information about you may be used and disclosed, your rights regarding that information, and Brandy Haiman’s responsibilities for protecting your privacy.
Protected health information, sometimes called “PHI,” includes information that identifies you and relates to your physical or mental health, treatment, or payment for health care.
Your Rights
You have certain rights regarding your health information.
Get a copy of your health record
You may ask to see or receive an electronic or paper copy of your health record and other health information maintained about you.
A copy or summary will generally be provided within the time required by law. A reasonable, cost-based fee may be charged when permitted by law.
Certain information, including psychotherapy notes as specifically defined by HIPAA, may be subject to different access rules.
Ask to correct your health record
You may ask for health information that you believe is incorrect or incomplete to be corrected or amended.
A request may be denied in some circumstances. If that happens, you will be given an explanation in writing as required by law.
Request confidential communications
You may ask to be contacted in a particular way or at a particular location. For example, you may ask that calls be made only to a certain phone number or that mail be sent to a different address.
Reasonable requests will be honored.
Ask for limits on what is used or disclosed
You may ask that certain health information not be used or disclosed for treatment, payment, or health care operations.
The practice is not always required to agree to such a request.
If you pay for a service entirely out of pocket, you may ask that information about that service not be disclosed to your health insurance plan for payment or health care operations. That request will be honored unless disclosure is required by law.
Receive an accounting of certain disclosures
You may request information about certain disclosures of your health information made during the six years before your request.
The accounting does not include every type of disclosure. For example, disclosures for treatment, payment, and health care operations generally are not included.
Receive a copy of this Notice
You may request a paper copy of this Notice at any time, even if you have received it electronically.
Choose someone to act for you
If another person has legal authority to act on your behalf, such as a legal guardian or an individual authorized under a valid power of attorney, that person may exercise your health-information rights when permitted by law.
Appropriate documentation of that authority may be required.
File a privacy complaint
If you believe your privacy rights have been violated, you may make a complaint directly to:
Brandy Haiman, LCSW
Coastal Counseling Corner, LLC
7108 Quail Hollow Drive
Panama City Beach, FL 32408
Phone: (850) 692-6530
Email: brandy@brandyhaiman.com
You may also file a complaint with the U.S. Department of Health and Human Services, Office for Civil Rights, at:
200 Independence Avenue, S.W.
Washington, D.C. 20201
You may call 1-877-696-6775 or visit the HHS Office for Civil Rights website to learn how to file a complaint.
You will not be retaliated against for filing a privacy complaint.
Your Choices
For certain types of information, you may tell us what you want us to share.
For example, you may give permission to share relevant information with a family member, close friend, or another person involved in your care or payment for your care.
If you are unable to communicate your wishes, information may be shared when permitted by law and when it is reasonably believed to be in your best interest. Information also may be disclosed when necessary to prevent or reduce a serious and imminent threat to health or safety.
Written authorization
Your written authorization is generally required for:
- Most uses or disclosures of psychotherapy notes
- Uses or disclosures for marketing that require authorization under HIPAA
- The sale of protected health information
- Other uses or disclosures not otherwise permitted by law
If you give written authorization, you generally may revoke that authorization in writing at any time. Revocation does not undo disclosures that were already made in reliance on a valid authorization.
How Your Health Information May Be Used and Disclosed
Treatment
Your health information may be used as necessary to provide and coordinate your care.
When permitted by federal and Florida law, information may also be shared with other health professionals involved in your treatment.
Payment
Health information may be used or disclosed to obtain payment for services.
For example, information may be provided to your health insurance plan so that a claim can be processed or coverage can be determined.
Health care operations
Health information may be used as necessary to operate the practice, maintain appropriate records, conduct required administrative activities, and improve the quality of services.
When required by law
Information will be disclosed when federal or state law requires disclosure.
This may include disclosures to government agencies responsible for enforcing health privacy laws.
Health and safety
Health information may be used or disclosed in certain circumstances involving public health or safety, as permitted or required by law.
These circumstances can include legally required reports of abuse or neglect and action necessary to prevent or reduce a serious threat to a person’s health or safety.
Health oversight
Information may be disclosed to an authorized health oversight agency for activities permitted by law, such as licensing, audits, investigations, or regulatory oversight.
Workers’ compensation and other government programs
Information may be disclosed as authorized or required by laws governing workers’ compensation and certain government programs.
Legal proceedings and law enforcement
Health information may be disclosed in response to certain court orders, subpoenas, administrative proceedings, or lawful law-enforcement requests when the applicable legal requirements have been satisfied.
Mental health information may receive additional protections under Florida law.
Medical examiners and funeral directors
When permitted by law, information may be disclosed to a coroner, medical examiner, or funeral director when necessary to carry out their duties.
Research
Health information will only be used or disclosed for research when the requirements of applicable privacy law have been satisfied.
Special Protection for Mental Health Information
Florida law provides confidentiality protections for communications between licensed clinical social workers and their clients.
Where Florida law provides greater privacy protection than HIPAA, the more protective requirement will be followed.
Florida law generally treats communications between a licensed clinical social worker and a client as confidential. Disclosure may occur when the client provides appropriate written permission or when another specific exception under Florida law applies, including certain circumstances involving an imminent threat of serious bodily injury or death or legal proceedings involving the provider.
Psychotherapy Notes
HIPAA provides additional protection for psychotherapy notes, which has a specific legal meaning and is different from the ordinary clinical record.
Most uses and disclosures of psychotherapy notes require your written authorization unless a specific exception under HIPAA or another applicable law permits the use or disclosure.
Substance Use Disorder Records
Additional federal confidentiality protections may apply to certain substance use disorder treatment records that are subject to 42 CFR Part 2.
To the extent this practice receives or maintains records protected by Part 2, those records may not be used or disclosed in a civil, criminal, administrative, or legislative investigation or proceeding against you unless the requirements of federal law are satisfied, such as your written consent or the required court authorization and legal process.
Part 2 records may receive protections beyond those that ordinarily apply under HIPAA.
Our Responsibilities
We are required by law to protect the privacy and security of your protected health information.
We must follow the privacy practices described in the version of this Notice currently in effect.
We will notify you as required by law if a breach occurs that may have compromised the privacy or security of your protected health information.
We will not use or disclose your protected health information in ways not described in this Notice unless you authorize us to do so in writing or another use or disclosure is permitted or required by law.
Changes to This Notice
The terms of this Notice may be changed in the future. Changes may apply to information already maintained by the practice as well as information received after the change.
When the Notice is materially revised, the current version will be made available upon request and posted on this website.
Questions About This Notice
For questions about this Notice or your privacy rights, contact:
Brandy Haiman, Licensed Clinical Social Worker
Florida License SW4736
Coastal Counseling Corner, LLC
7108 Quail Hollow Drive
Panama City Beach, FL 32408
Phone: (850) 692-6530
Email: brandy@brandyhaiman.com